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Kiosk User Setup - Parent/Staff

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Kiosk User Setup - Parent/Staff

 


This guide will provide information on how a use signs in for the first time in the Kiosk.  The process is the same for both Guardians and Staff.

 

Setting up Contacts and Staff for Kiosk use within QikKids

 

Preparing for use for account contacts in QikKids

The Kiosk uses a combination phone number and PIN to control access for a user to Kiosk.

Therefore, to ensure guardians are able to use the Kiosk service, there should be at least one phone number recorded against the account  and ensure the correct authorities have been set against each authorised contact for the account.

In the contact details screen within an account, there is a tab called Kiosk. Within this tab are certain permissions associated with the permissions for this contact to drop off and pick up the child as well as confirm missed sign in/outs. In order for a contact to be able to sign in a child, the Allow Sign In/Out and Confirm Sign In/Out must be ticked and the Must Not Collect Child cannot be ticked.

 

In the example below, this contact can drop off and pick up a child as well as confirm missed sign in and outs:
 

User-added image

 

In the example below, this contact will be unable to sign into the Kiosk since they are flagged as not having permission to sign a child in/out:
 

User-added image

 

Prior to a contact using the Kiosk you should confirm this information.

If the Must Not Collect Child permission is ticked, the user will not be displayed on the Kiosk irrespective of what else is configured.

 

Preparing for Staff to use the Kiosk

Within the Staff screen of QikKids you are able to create your Staff. Within this record you can provide staff with permission to sign into the Kiosk for various functions. You must have at least 1 phone number populated for each staff member.

To create Staff for Kiosk access only but without CCSS permissions:
Within the Staff Screen select Add.

  1. Tick the option of Do not create an employee with personnel information ("old" behaviour).
  2. Select Next.
 

User-added image


You will then see the Staff Details screen.

  1. Add in the Staff members First name.
  2. Add in the Staff members Last name.
  3. Add in at least 1 contact number for the Staff member.
  4. Select the Kiosk Tab to select the Kiosk permissions.
 

User-added image


Below shows the Kiosk tab within the Staff Details dialogue box where you can confirm what permissions each staff member has.  Note that providing this access to a staff member to use the Kiosk does not provide them with QikKids access.

 

Permission Descriptions

Staff

Allow Confirm In / Out - When this option is ticked, the user will be requested to confirm instances when a staff or regular contact has signed the child in or out through the Kiosk
Allow Sign In/Out -  When this option is ticked only, the user has access to the Centre Sign I/O function of Kiosk only.
Bus Driver - When this option is ticked only, the user has access to the Bus list function of Kiosk only.
Kiosk Admin - allows the User to see all attendances.
Read Only - Permission has been added into the Staff permissions for Kiosk to allow the User to view the kiosk rolls and roll counts but not make any changes.
'Read Only' Users can view numbers and rolls to confirm who is in attendance, but cannot edit.

Parent/Contact

Allow Confirm In / Out - When this option is ticked, the user will be able to confirm Sign I/O instances by the service and contacts that do not have the Confirm In /Out permission.
Allow Sign In/Out -  When this option is ticked only, the user can sign the children on the account In and Out of the Kiosk.
Must Not Collect - When this option is ticked the contact will not be able to sign the children In or Out of the Kiosk.

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