ISS Step 4 - Creating IS Educators Educators

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Creating Educators CSS
Creating a new Staff record
Employees Screen
CCMS Roles Screen
CCSS Roles Screen
CCSS Providers Screen
Contact Details screen
CCMS Personnel submission
CCSS Personnel submission



Educator (CCSS) Status allow you to create the staff members who will be used in an IS case to claim the funding for.
The Educators do not require a PRODA ID or Person ID as they will have no CCSS Authority for the Service.
If the Educator will have CCSS Authority they can be created via the Personnel screen. see: Personnel Screen

Creating Educators- CCSS

To allow you to claim IS funding, the IS case claim is required to be linked to an Educator.

  • Any EXISTING Personnel records DO NOT need to be adjusted as they will automatically show as an option in the ISS case if they have a Person ID or PRODA ID.

  • The  Educator can be used for a staff member who is NOT currently setup in the Personnel screen and you aren't adding the Person ID or PRODA ID.

If you have a Casual or Agency Staff member for the day working with the IS child then you need to create them in the Staff Screen as well to be able to link them to the IS case.

  1. Select  the Staff Screen

  2. Select the Add button 

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Employee Screen

  1. Ensure the option of Do not create an employee with personnel information ("old") behaviour is NOT ticked. If this is selected the Staff member will not display in the IS Case claim screen to assign hours against.
  2. Create a new employee in - To create the Educator in the selected Service (if you have access to more than 1 Service)
  3. As a "___" employee - Allows you to choose the type of Employee eg. Admin, Core, Relief
  4. Select Next
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CCMS Roles Screen

NOTE: The CCMS Roles screen is only used for a Staff member who is required to be linked to CCMS, this screen and not valid from the 2/7/2018. To skip this screen select configure roles later.
  1. Configure roles later - Select this option if the Educator
  2. Select Next

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CCSS Roles Screen

  1. CCSS Roles screen - Tick to configure the roles later (for Additional Educators only)
  2. Click on Next
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Contact Details Screen

The Contact Details Screen is to fill out the information for the Staff Member

 There is only 3 Mandatory fields that need to be entered:

  1. Title eg: Miss, Mrs, Mr
  2. First name
  3. Last Name
  4. CCS  - PRODA and Person ID are not mandatory for an Educator but can be added if required
  5. Select Finish
Note: Further details can be added if required eg. phone number, email address.
Any Staff member can also be enabled for Kiosk access see:
Kiosk User Setup - Parent/Staff
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You are currently viewing Step 4 of 7 steps
Click on the next step to continue setting up your IS case

Understanding ISS
Step 1 – Setting up the ISS component in Qikkids
Step 2 – Updating the CCSS Enrolment to include the IS case details
Step 3 – Creating an IS booking pattern
Step 4 – Creating Educators
Step 5 – Managing IS attendances on the Rolls screen
Step 6 – Processing the IS claim
Step 7 – Submitting the IS Claim to CCSS
Processing Compromised IS claims
Creating an Ad Hoc IS Claim





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