Article

How to - Manage Late Submission reason required for Sessions

« Go Back

Information

 
Content
Overview
Where the Message is displayed
Adding Other reasons
Selecting the Reason

Overview

If the Service adjusts a session for a child that is for a date greater than 28 days from the current date, a late submission reason is required to be added to allow the adjusted session to be submitted to CCSS for processing.
 

Where the Message is displayed

CCSS will provide the children who are missing a late submission reason on the Submitted Sessions report.
This report can be populated by:
  1. Select CCMS/CCSS
  2. Select CCSS Operations
  3. Select Session Reports
  4. Select Connect
The Results window will then display as 'Errors encountered click for details',
  1. Select Session reports
  2. Select View Details.
User-added image
The report will then display as below, including:
  • The Date that requires a late submission reason
  • The name of the child
User-added image

Adding Other reasons

If you would like to have the option to select 'Other' as the reason for late submissions, this needs to be enabled for your Database.
When adding the late submission reason to the edited session you can choose the default options, or you can choose to add in your own reasons by selecting Other.
To enable this option:
  • Select Tools
  • Select Options
Within the QikKids options screen
  1. Select CCS
  2. Select the option of Allow 'Other' late submission reasons
  3. Select OK to save the changes
User-added image
The other option will now be available when editing a session on the Rolls.
To apply the late submission reason:
  1. Select the Rolls screen
  2. Select the Roll name and Date
  3. Highlight and Edit the name of the child
Within the Edit attendance screen:
  • Select 'Other' from the drop down menu
User-added image
  1. The Late Submission Reason screen will then display, allowing you to add in your 'Other' reason
  2. Select OK to save the information
User-added image

For further assistance see: Late Submission Reasons selecting Other

Selecting the Reason

To apply the late submission reason:
  1. Select the Rolls screen
  2. Select the Roll name and Date
  3. Highlight and Edit the name of the child
Within the Edit Attendance screen:
  1. Select the late submission reason from the drop down menu
  2. Select OK to save the changes

User-added image
Attachments 

Feedback

 

Was this article helpful?


   

Feedback

Please tell us how we can make this article more useful.

Characters Remaining: 255