Article

CCSS - Provider and Centre setup for CCSS connections

« Go Back

Information

 
Content
User-added image

CCSS - Provider and Centre setup for CCSS connections

Overview
Step 1 - PRODA Registration
Step 2 - Software Checklist
Step 3 - Linking Providers and Services
Step 4 - Creating the MOC(Master or Control Person)

Existing Personnel
New Personnel

Step 5 - Add in your Service ID's and CCSS Start Date
Step 6- Authenticate CCSS Service ID's


 

Overview

Your CCS details are obtained from your licensing body and can be added into your QikKids program to allow you to connect to the CCSS portal.
The details that you are required to enter into the QikKids software are:

Step 1- Register relevant Personnel for PRODA

See this link for Registering personnel with PRODA


Step 2 - Complete the Service Transition Checklist

See this link for further information from the government

Once these steps are completed you will have the following information that you will need to enter into QikKids:

  • CCSS Service ID - 9 digits and 1 letter at the end

  • Provider ID - 9 digits and 1 letter at the end

  • Organisation ID - 10 digits

  • PRODA RA Number - 10 digits

  • Person ID - 10 digits

  • Device Name - Case sensitive and should be entered exactly as it was created

  • One Time Security Code - randomly generated with a combination of upper and lower case letters


Each of these items will be unique and need to be in the same format as listed. 

Step 3 - Linking Providers and Services. 

You will need to be logged in as the Administrator to complete this step

  1. Click on CCMS/CCSS on the tool bar

  2. Select CCSS Providers and Services
     

User-added image

When this screen appears, Click on Add Provider


User-added image
 

You will then be presented with the below screen:

  1. Add in the Provider information

  2. Select Save/Update Provider

  3. Add in the Device name (character sensitive)

  4. Add in the One Time Security Code

  5. Select (Re) Activate Device

  6. The Provider details will then display at the bottom of the screen

  7. Select Close

Requirements

  • Provider ID - 9 digits and 1 letter at the end

  • Organisation ID - 10 digits

  • Device Name - Case sensitive and should be entered exactly as it was created

  • One Time Security Code - randomly generated with a combination of upper and lower case letters
     

User-added image

You will then be in the Providers and Services screen

  1. Select the Close button to close the Screen
     

User-added image

 

Step 4 - Creating the MOC(Master or Control Person)

For a new Centre being connected to CCSS you will need to activate or create the Approved Provider.
This process is completed in the Personnel screen.

 

User-added image

 

Existing Personnel

If the Personnel name is already displaying in the Personnel screen.

  • Highlight the Personnel name

  • Select Edit

Within the Personnel Wizard screen

  1. CCSS- Add in either the Person ID or PRODA RA No:

PRODA RA Number - 10 digits

Person ID - 10 digits

        2. Select Finish
 

User-added image

On the Personnel screen select Personnel name

  1. Select the Providers Tab

  2. Select New
     

User-added image

Within the CCSS Roles screen

  1. Select Provider Level only

  2. Select Show all Provider

  3. Select the required Providers

  4. Select Next


User-added image

The CCSS Providers screen will display

  1. Select This user has "Management or Control" access

  2. Select the Start Date for this person

  3. Select the Position Type from the drop down

  4. Select all 4 Declarations (mandatory for a MOC Person)

  5. Select Yes or No to the check field

  6. Select Next
     

User-added image

The MoC person has now been configured for this Provider, you can proceed to Step 5 to add in your Service ID's and CCSS Start Date
 

New Personnel

If you have no Personnel records in your Personnel screen you will need to create the Approved Provider.

  1. Within the Personnel screen select Add
     

User-added image

The Personnel Wizard screen will display, User Account

  1. Select to Link an existing User Account

  2. Select Administrator

  3. Select Next

  4. Select Next again on the User Details screen
     

User-added image

 

Employee screen

  1. Tick No Employee if you don't use the Staff Screen

  2. Select Next
     

User-added image
 

CCMS Roles

  1. Select Configure Roles later if the User doesn't require a CCMS Role

  2. Select Next



User-added image
 

CCSS Roles screen

  1. Select Provider Level only

  2. Select Show all Provider

  3. Select the required Providers

  4. Select Next


User-added image

The CCSS Providers screen will display

  1. Select This user has "Management or Control" access

  2. Select the Start Date for this person

  3. Select the Position Type from the drop down

  4. Select all 4 Declarations (mandatory for a MOC Person)

  5. Select Yes or No to the check field

  6. Select Next
     

User-added image

Contact Details screen

  1. Enter the Title

  2. Add in the First name

  3. Add in the Surname

  4. CCSS- Add in either the Person ID or PRODA RA No:

PRODA RA Number - 10 digits

Person ID - 10 digits

        5. Select Finish


User-added image

The MoC person has now been configured for this Provider, you can proceed to Step 5 to add in your Service ID's and CCSS Start Date

Step 5 - Add in your Service ID and CCSS Start Date

Take your CCSS Service ID from the Service and Providers Report and access the Administration Screen in QikKids.
To add in the required information:

  1. Select your Admin screen

  2. Under Configure select Centres

  3. Highlight your Service name

  4. Select Edit

  5. Select Enter PRN's on the far right hand side of the screen
     

User-added image

The below Centre/Scheme Approved Identifiers screen will then display.

  1. Add the CCSS Service ID in the Outside School Hours Care or Centre Based Day Care section according to your care type at the top of the screen.

  2. Add in your CCSS Start date

  3. Select OK to save the changes

Note: If you are a long day care centre that offers BSC and ASC sessions your care type will be Centre Based Day Care


User-added image

 

Step 5 - Connect to CCSS Operations to authenticate CCS Service ID's

Once Service ID's have been added into your Admin > Centre Details, you will need to update the details to finalise the Transition process.

  1. Click on CCMS/CCSS on the tool bar
  2. Click on CCSS Providers and Services
  3. Select Sync with CCSS

User-added image

 
  • Click this and the Services that are linked to the Provider will be shown.

  • You will be able to view the below report advising of Services linked and the Service names will change to blue

To create CCSS Enrolments see: How do I create a new CCSS Enrolment?

Attachments 

Feedback

 

Was this article helpful?


   

Feedback

Please tell us how we can make this article more useful.

Characters Remaining: 255